Studioware October 2010 Newsletter

October 27, 2010

Studioware October 2010


Thank you for being a valued Studioware user!  Studioware continues to grow every month with many new Basic and Premium Edition subscribers.  We are continuing to add enhancements to the software, and updating our articles on the Studioware Help Center.  There have been many excellent enhancement requests on

In this month's newsletter, we will present some ideas on how Studioware can save you money and help grow your business.

Did You Know?

You can try Studioware Premium Edition for Free!  Studioware has a 100% Satisfaction Guarantee Policy. If at any time you feel that Studioware is not providing the value you expect, we will happily refund the balance of your last payment and switch you back to the free Basic Edition.

You are under no obligation and can cancel  your subscription to Studioware Premium Edition at any time by clicking on the Cancel link in your account settings.

As a courtesy to our Premium Edition subscribers, we will import your student data into Studioware for Free!

Important Links:

The Basic and Premium Editions of Studioware allow for unlimited Students, Staff, Families, and Classes:

Does your current software allow for unlimited students and families?  Many studios that are NOT using Studioware are deleting their inactive students and families in order to reduce their monthly software cost.  If you are deleting your inactive students, you are loosing valuable contact information that can be used for marketing and promoting your business.  Studioware's flat $20 (USD) Premium Edition fee means that you no longer need to delete your inactive students.  With Studioware, simply set the student's status to inactive…[more information]

Studioware Tips:

  • Studioware allows you to create Custom Letters that can be emailed to students.  Here are some ideas to be creative with custom letters:

    1. For example, you could create a monthly newsletter detailing events that are occurring at <<Business Name>> .
    2. You could use custom letters to help expand your business by sending a $20 coupon, for example, to all inactive students in an attempt to get the students to return.
  • Studioware contains a full Accounts Receivable module.  Every student and family receives a financial account where financial transactions such as "tuition", "payment", "scholarship", "refunds", "purchases", "adjustments" and many more can be entered.  For example, if you need to deduct tuition from a student's account because the student has a $20 coupon, you could enter in a "tuition refund" transaction into the student's account.
  • Fees for Credit Card charges can be expensive.  Typically, a 3% fee is deducted from each credit card transactions.  With Studioware you can create and print professional-looking invoices.  The invoices can be configured to include your Business name, logo, mailing address, notes, terms, and an invoice stub (the invoices are also configured so that a student/family mailing address will be displayed through a "window" in an envelope if you wish to mail your invoices).  With a paper invoice, students/families/parents are more likely to pay with a check; This saves you the credit card transaction fees.  Of course, online payment of invoices is also available.
  • Studioware now allows you to create "hourly" classes  and  Tuition Fee Schedules.  Studioware can now calculate the number of hours of classes a student is enrolled in, and post the tuition fees to the student's account.  Studioware also automatically calculates and applies any discounts to the student's accounts.

Recent Enhancements:

Here's the most recent enhancements:

  • You can now search for students by a contact's last name…[more information]
  • The online enrollment pages have been updated. The class listing now displays the class length and tuition amount. The online registration page now prompts the parent to indicate if they will also be enrolling in classes…[more information]
  • You can now create custom fields for classes.  This is our first step in allowing the online enrollment to sort and filter classes…[more information]

If you have any questions or comments, please contact our sales department at

Thank you,
     Studioware by QuestWare, LLC.

Studioware September 2010 Newsletter

October 27, 2010

Studioware September 2010


Welcome to the September edition of the Studioware Newsflash.  We’ve been busy adding the enhancements you requested at and we are happy to state, that we’ve implemented a number of significant enhancements!   Remember, you can always submit a suggestion, enhancement, or vote on your favorite enhancements.  We encourage you to logon to Studioware at to explore the new features. 

Studioware is the easiest and most economical way to manage all aspects of your studio! 


The Basic Edition of Studioware is always free and the Premium Edition is only $20 (USD) per month.  Did you know that if you are not completely happy with the Premium Edition of Studioware, you can cancel your Premium Edition account at anytime and we will refund you the balance of your last payment.  There is no obligation when you sign up with the Premium Edition of Studioware, it’s 100% Satisfaction Guaranteed, and you can cancel your Premium Account anytime simply by clicking on a button on your account page.

Recent Enhancements:

We have been working diligently to meet your needs!  Here are the recent enhancements that have been implemented in Studioware since the August Newsflash:

  1. You asked for the ability to delete students; you can now delete any student in your Studio.  You can also add additional “Student Statuses” to help categorize your student lists.
  2. Hourly Classes and Tuition Fee Schedules:  Studioware now offers 3 types of tuition calculations for your classes: Full tuition for the entire class, tuition for individual class lessons, and the new hourly tuition classes.  Studioware allows you to create Tuition Fee Schedules and post tuition and discounts to student accounts based on the number of weekly hours of classes a student is enrolled in:

    Studioware Tuition Fee Schedule:

    Tuition Fee Schedule

    Posting Hourly Tuition and Discount Transactions:

    Posting Hourly Tuition

  3. The “flow” of the Online Class Enrollment pages have been enhanced.  For more information on Online Class Enrollment please review this help article.  You can try the Online Class Enrollment at our fictitious/test studio: ABC Dance Studio.

Thank you for being a valued Studioware customer!   If you have any question or comments, please contact us at

Thank you,

     Studioware by QuestWare, LLC.

Studioware August 2010 Newsletter

October 27, 2010

Studioware August 2010


Are You Ready?

Fall is just around the corner and fall classes will be starting soon!  Are you ready?  Studioware helps you organize your business by
allowing you to track students, staff, classes, enrollment, tuition, and more.  Did you know with Studioware you can:

  • Allow your students and families to enroll in your classes online.  Online enrollment is simple to setup and it saves you hours of administrative work.
  • Track all of your students, staff, classes, enrollment, and waiting lists.  Studioware’s easy to use interface makes it simple to use.
  • Generate invoices!  The invoices can be printed and mailed, or the invoices can be emailed to payees.  Studioware allows the payees to pay the invoices online and also tracks the status of the invoices; You can easily see which invoices have been emailed, which invoices have been viewed by the payees, and invoices that have (or have not) been paid-in-full.
  • Studioware contains many financial reports that track your business’s profitability.

Studioware contains hundreds of features and is available for only $20 (USD) a Month!

Recent Enhancements

Studioware now tracks all of your communication with your students, staff, student contacts, and student payees with our new Custom Letters enhancement.  Custom Letters allow you to merge your Student or Staff data into a letter that can be emailed.  The Custom Letters can be emailed to individual students or staff, all the students from a class, all the students in your students, students with outstanding invoices… can even accumulate a list of students for a custom letter simply by searching for the student by their last name.

 Custom Letters

Read more about Custom Letters

Why do you need Custom Letters?

Consider these scenarios:

  1. It’s the 16th of the month and you have overdue invoices that have not been paid-in-full.  You can use a custom letter to email the payees of the outstanding invoices to remind them a payment is due!  The custom letter can contain custom letter fields that can be merged with the student’s name and address, the list of the classes the student is enrolled in, the tuition charges on the student’s account, and a friendly reminder that the balance is due and is subject to a late fee if not paid.
  2. The students/families of a class need to be reminded to order their costumes for the recital.  You can easily create a custom letter and email it to the students in a class….All with just the click of a button in Studioware.
  3. You need to close the studio and cancel all classes because of bad weather in the winter.  You could email a custom letter to every student in the studio detailing the reason for the closed studio and any additional information you need to communicate.

Custom letters save you time and money by efficiently communicating with your students.  We encourage you to Logon to Studioware and try out the Custom letters.  If you have any questions or comments, please contact us at:

Studioware by QuestWare, LLC



Studioware July 2010 Newsletter

October 27, 2010

Studioware July 2010


Are You in Control of Your Studio?

Are you still running your studio on pieces of paper that are scattered across your desk?  Maybe you’ve organized your student and class lists in a spreadsheet, but you’re struggling to keep the information up to date (and you really could benefit from financial reports to help you run your business and guide your future decisions).

You need Studioware!

You Teach, Studioware does the rest!

Studioware tracks your students, staff, classes, invoices, payments, enrollment, waiting lists, schedules, financial transactions, and more.
Studioware saves you time by letting your students enroll and pay invoices online. This frees up your time to expand and grow your business.

And Studioware is only $20 (USD) a Month!

Recent Enhancements:

There have been a number of recent enhancements to Studioware since the last Newsflash:

  1. We’ve enhanced the website.  Check out the improved home page, the features and tour pages, and the testimonials at the bottom of every page.
  2. There are 2 new reports:
    • Payments Detail Report: This report details all the payments received by your business for a specified time period.
    • Payments Daily Summary Report: This report summarizes the payment transactions for a specified time period. Together with the Income Statement Report, the Accounts Receivable Analysis Report, and the Class Revenue Report, you have a financial “snapshot” of your business.
  3. When adding a financial transaction to a student’s account, you can now set the transaction date to any valid date (including dates in the past or future).
  4.  You can now filter the student grids by student status.  Additionally, you can add student statuses to help organize your student lists.  For example, you could create a student status called “Interested” and use this status to add students that expressed interest in your studio but have not enrolled in any classes:
    Student Filtering

If you have any comments or questions about Studioware, please do not hesitate to contact us at  If you forgot your Studioware account information, you can always retrieve it at

Thank you,
Studioware by QuestWare, LLC

Studioware June 2010 Newsletter

October 27, 2010

Studioware June 2010


Studioware Pricing Change

We’ve made an exciting change to our pricing policy.  The pricing of the Premium Edition of Studioware has been greatly simplified.  Now the Premium Edition of Studioware is simply $20 (USD) per month.  The Premium Edition allows for unlimited students, staff, classes, schedules, enrollment (including online enrollment), invoices (including electronic invoices that can be sent via email and paid online), and much more. 

Please visit to view the new pricing policy changes or to logon to your Studioware account.


 There have been a number of enhancements that have been implemented in Studioware in the last month:

  1. Executive Dashboard:
    The Executive Dashboard has been redesigned and now includes statistical information such as the number of students, a breakdown of students by status, a list of outstanding invoices, “pinned” student notes, the percentage of full classes, announcements, and various pie charts and trending graphs, such as the income chart:
    Income Chart
  2. Classes and Schedules:
    Adding a class to Studioware has been made easier.  The class name and description, schedule, tuition, instructors are now all set in one convenient web page.  The class listing has also been simplified.  It’s a lot easier to see all of your classes, schedules, and enrollment.  The links beside each class allow you to Enroll Students, View the current enrollment (including the waiting list), reschedule a class, delete a class, or view the new Class Roll Report. 
  3. Reporting:
    There is a new Class Roll Report (which displays a list of students that are enrolled in any class along with all the class dates) and a new Income Statement report that shows Income generated from tuition, sales, and registration fees along with Expenses and Taxes:
    Income Statement

We hope that you will logon to Studioware today at and check out all of the new features.  If you have any questions or comments about Studioware, please contact us at

Thank you,
          Studioware by QuestWare, LLC.